Free employee scheduling software is a great example of great business moves. Here are some tips for finding an employee scheduling software that works for your business.
What is an Employee Scheduling Software?
In business, every minute bears a cost. No matter, how efficient or big your team is, if the work and time is not divided evenly among them, it can affect their productivity. Consequently, hitting your finances.
Manual creating work schedule on spreadsheets can cost you a lot of time. Your manager can use one-fifth of his total time just doing staff scheduling . Despite allotting so much time, proper and well-structured employee schedule is not guaranteed!
Employee scheduling software can be of great help here. It automates the process of creating and maintaining staff's work schedule . This schedule maker software helps is preparing flexible schedules for the workers, ensuring the work is evenly divided and no team member is overworked. The employee scheduling app can help managers deal with last-minute shift swings smoothly.
Work schedule of all the teams at one place makes managers more organized and flexible to changes. For instance, an employee has some special scheduling needs and is unable to do a late night shift for a week or so. With full schedule in a click, managers can easily revise duties to accommodate the worker's need.
Because every minute comes with a cost: Work schedule | employee scheduling | free schduling | time tracking
How to Find the Best Employee Scheduling Software
The best way to find the perfect employee scheduling software is by taking free trials. Understand your business nature, scale. Shortlist atleast 3 to 4 staff scheduling software. Use their free version or take free plan . Pick whichever schedule maker suits your needs the best.
Scheduling employees is a tedious process.
It can be difficult to find the right scheduling software for your business.
Demonstrate your need for an employee scheduling software
1. Saves Time-
As they say time is money, an employee scheduling app can save you a lot of time and money. Small business owners , restaurateurs on an average send up spending upto 10 hours per month creating employee schedule . Scheduling time and work of team via scheduling app or software can help you save your valuable time, which can be allocated to important tasks.
2. No more openings
Businesses like media or restaurant shut their gates late and open early. They are closed hardly for six hours. Now imagine your team member who was responsible for closing the restaurant was also assigned the task of opening the very next morning. It can be a very exhausting experience as by the time the worker reaches home , take a shower and sit for dinner, it's already time to leave! An integrated employee scheduling app help you avoid this situation. In case you accidentally schedule the same person closing the restaurant on Saturday night for Sunday opening, the schedule maker app will notify you!
3. Team Communication -
A lot of conflicts are a result of poor communication. If an employee scheduled for rush hours falls sick, it can leave manager in a lurch. With the entire work schedule at one place , the manager will have a list of contingent staff or team members who can help during those hours and they can rework the employee schedule . Smooth communication can help in coordinated efforts, leading to better task management .
4. Improved productivity-
It is a known fact that on an average an employee wastes 1 hour while on time clock . One of the reasons is most of them do not know what work they are supposed to do. For instance, if it is a restaurant, are they responsible for chopping veggies or making shakes or baking. But, with an employee scheduling app , the jobs and timelines are well defined. The workers, from the moment they enter the restaurant know what has to be done and within how much time.
5. Accurate payroll-
Payroll is based on the number of hours or days you have worked. In an industry like restaurant that works on shifts and where overtime is common manually keeping the record of hours and days may neither be feasible nor accurate. A staff scheduling software can be integrated to your payroll system for hassle-free and accurate payment process.
Make accurate payrolls with staff scheduling app: Time tracking | Employee schedule | team communication | small business
Examples of effective employee scheduling software
It helps in creating a better-planned work schedule. Its planner helps you are task management by assigning work, scheduling time, and creating realistic deadlines. Employees can manage their work and time accordingly. It has a centralized calendar that shows all allotted work and time so that everyone knows is aware of who is doing what, minimizing the risk of conflicts.
The employee scheduling software is mostly used by the hospitality, manufacturing, and fitness sectors. Employees can add their time off requests or preferred shifts on particular days and it makes sure to consider all this information while showing up the final work schedule. Planday has a 30-day free plan, however, it doesn't provide any free version. It offers 24/7 customer support.
Another best staff scheduling software. Its smart staff scheduling technology ensures no conflicts arise in the office due to shift timings. In case a person is already assigned some work for the day, and the manager accidentally enters their name for the other role on the same day, the scheduling app will not allow creating the entry. Its paid plans start at $4 per month.
Plan schedules better with real time alerts: Free version | best free software | scheduling app | paid plans
Tips for getting the most out of your employee scheduling software
Accept all update requests of your staff scheduling software. Keeping the software up-to-date can help you use new features that can simplify your task further.
2. Talk it out-
Team communication is very important in achieving a common goal. As a manager or owner, talk to your team members from time to time. See if they have any time off requests or if they are fine with the task the employee scheduling software assigned them. And from next time, you can take these things in mind to create a schedule that is more convenient for your staff.
3. Annual data audit- To help you create feasible schedules, your employee scheduling software uses data like who was assigned what task lasted and how much time the completion took. Data audit once a year can make scheduling and related task management efficient and easier.
The process of scheduling employees is a tedious task that often leads to errors.
You don’t have the time or resources to manage your schedule manually, and it can be difficult to find an employee scheduling software that will work for your business.
Things to remember when you buy your schedule maker
Make sure your Best Employee
scheduling software has a mobile app
Integration is a must-to-have feature.
Sends you real time alerts
Includes package for labor costs reporting
Make sure the staff scheduler supports integration: Mobile app | scheduling app | labor costs | easy use | free scheduling
Conclusion To Free Employee Scheduling
Try and test to pick the best: Free plan | paid plan | Easy Use