Many promising businesses have failed due to poor leadership and/or a sub-par workforce. Maintaining a dynamic and productive team of employees is impossible if management isn't qualified to lead them.
Micromanaging workers, miscommunication, and using a 'one-size-fits-all' approach are poor management styles that result in a decrease in operational effectiveness and a high turnover rate.
Because every business has different needs, expectations, and objectives to meet, there is not always one right way to delegate tasks and ensure project management.
However, successful organizations tend to use similar team management styles that improve the company culture and increase morale. Read ahead to learn about the top tips to improve productivity and lower the turnover rate.
Tips to Properly Manage a Team
A successful company culture comprises a dynamic and motivated workforce and a competent management team that focuses on solution-based objectives. Proper team management is essential to developing the type of culture that encompasses all of these elements.
Poor team management results in a workforce that barely completes enough work to avoid termination and feels disconnected from the company's mission and value proposition. If current and new team members aren't managed effectively and don't feel a part of the organization, the entire business will suffer.
Implementing policies that improve team management will help the company achieve its overall objectives and attract a more qualified workforce. The top tips to improve team management include-
1. Communicate Without Micromanaging
Competent team leaders make sure to communicate goals to team members and confidently implement directives. They understand the importance of encouraging a culture that supports open dialogue and mutual respect. Forcing workers to perform a particular way without giving them creative leeway to complete a task can breed resentment and result in a high turnover rate.
At the same time, if the leadership team is too lax with workers, it results in laziness, disrespect, and absenteeism. While every business is different, it's always essential to strike a balance between these two managerial styles. Listen to feedback, respect team members, provide support, foster open communication, assign tasks to the right people, and enforce boundaries.
2. Value Team Members
Effective team building necessitates valuing team members and helping them meet individual goals and complete every team project. Everyone wants to feel recognized when they perform well and most expect to be disciplined if they don't.
Providing regular positive feedback is an essential component of effective team management. Try to resolve problems when they are addressed so workers feel confident that they are being listened to.
Team managers should take time to conduct a self-evaluation to see their own strengths and weaknesses so they can improve their leadership styles.
Managers shouldn't brush off repeated complaints from others about the way they perform their job. Instead, leaders need to be humble enough to listen to constructive criticisms and address any personal problems.
3. Work with Team Members Individually
Successful team management doesn't take a one-size-fits-all approach to motivate or improve team productivity. Everyone has a unique style, personality, strengths, and weaknesses.
Customize a management approach so the focus remains on individual performance as well as team performance. For example, an older individual may have more trouble learning how to use a new software tool than a younger individual might. Be patient and judge each individual by his/her specific capabilities.
While it is critical to help team members by setting individual KPIs, it's also important to maintain baseline standards for everyone.
Use a management tool or other techniques to help work with those who aren't meeting the same goals as others to find out what bottlenecks they face. This will help managers know how to allocate resources and assign tasks so everyone can meet their goals.
4. Be a Good Example
It is difficult to tell employees to meet certain objectives if the manager himself isn't meeting them. If the owner is always coming in late, chatting, taking long lunches, or calling in sick, the workforce will notice.
Managers should try not to lose their temper or gossip as it will influence the entire office to behave in the same way. While it's good to talk to workers and get to know them, remember to implement boundaries. It can be difficult to discipline employees or ask them to perform better if the manager is close-friends with his/her team.
5. Make Work Enjoyable
While workers must meet KPIs and complete all required projects, it's also important to help make team members enjoy their workplace. If the budget allows for it, cater in lunch once a week, bring in donuts, or create a specific break room for workers to enjoy.
Businesses don't have to have a lot of money to create a dynamic work environment, but there are always small ways to make the office a more enjoyable place. When employees enjoy their work, they tend to be more productive and efficient.
6. Remain Transparent
Employees appreciate working in a transparent environment that fosters open communication. If a workflow process changes, management has a responsibility to inform their team and explain why.
It's unfair to expect workers to change the way they perform their jobs unless they know why the process is changing and how it affects them.
Management can't always be completely transparent about everything that goes on in the business as some matters are confidential and don't need to be discussed with everyone.
However, transparent managers that foster open communication about important information tend to earn the trust of their team members. In turn, workforce morale and operational effectiveness will also improve.
Here are the key takeaways to remember about effectively managing team members for long term success-
- A successful business consists of a motivated and dynamic workforce and a competent management team that focuses on solution-based objectives.
- Implementing policies that improve workforce management will decrease the turnover rate and increase operational effectiveness.
- Tips to improve team management include communicating without commanding, value team members, work with team members individually, be a good example, and maintain transparency.