How to Decide on the Best Business Process Management Software

how to decide on the best business process management software

How to Choose the Best BPMS

Business process management, commonly abbreviated as BPM, is the practice that focuses on managing and improving business processes. BPM mainly consists of business activity flow modeling, implementation, controlling, monitoring, and refinement.

Business process management software is a system that provides companies with the ability to develop, monitor, and analyze workflows. Different businesses have different BPM needs, dependent on a variety of factors, from business size to the complexity of business processes.

Key features and business intelligence tools that BPM software programs commonly contain include-

  • Visual process modeling
  • Remote support
  • Integration capabilities
  • Pre built templates
  • Drag and drop form generators
  • Management collaboration tools
  • Document management
  • Data mapping
  • Comprehensive reporting
  • Scalability
  • Digital transformation
  • Real-time updates
  • Payment integration
  • Process mapping
BPM software is categorized based on both hosting type and framework. Depending on hosting type, there are on-premise BPM software and software as a service program available.

On-premise BPM software is the most common software solution, hosted on-site via business computer servers. Alternatively, software as a service is a cloud-based program hosted off site via cloud servers.

The three categories of software types based on the framework are horizontal, vertical, and full-service BPM suites. A full-service BPM suite includes the best features of-

  • Data mapping
  • Process mapping
  • Process analysis
  • Lifecycle management
  • Process modeling
  • Process simulation
The vertical BPM framework is the best BPM software option for executing specific tasks. These tasks are mainly accomplished through using user friendly and easy use pre built templates.

The horizontal BPM framework focuses heavily on the technical aspects of business processes and process design. This is the best business process management software option for improving preexisting processes using digital transformation and business intelligence tools.

There are many factors for businesses to consider in order to invest and implement the best business process management software available including-

1. Objectives

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Purchasing the best BPM software for a business requires an intimate understanding of business needs and wants. Without a clear vision of what a business wants to achieve by implementing BPM software, there is no way to measure its success.

Establishing detailed objectives is a great place to start. For example, instead of a business stating they want to increase bottom line profits, they could alternatively assign a numerical value and set a date that they want to accomplish financial gains by.

2. Budget

Finding the BPM software for a business that includes the best features for a low price is not an easy task. A common mistake made during this process is not accounting for additional costs that will be incurred beyond the initial investment.

Additional costs include training initiatives per user and extra features charged per month as well as the installation process. Considering this, many businesses find creative solutions to sample software free before they are comfortable making a more serious commitment.

Software free trials are a great tool for trying out the software before making a definitive purchase. If a software free trial is not offered in the buyers guide business professionals should reach out to the software company directly in order to request one.

Many businesses find it helpful to consider the purchase of BPM software as an ongoing investment. Factoring in how much money will be saved in the long run per user per month can make the cost less daunting.

An additional best practice tip is to request information from software program companies regarding their current client's return on investment.

3. Scalability

With the improved productivity, efficiency, and effectiveness that BPM software provides businesses, companies may find themselves in a position to expand their operations. Increased bottom line profits and savings on labor costs through process automation grant businesses with opportunities that may have previously been unattainable.

If BPM software was a primary factor in bottom line profit growth and business process improvements, businesses will likely want to integrate their existing software into their new operations in order to emulate previous success. However, without a BPM software program that is scalable, businesses can quickly find themselves in trouble.

Whether or not a business possesses objectives to grow or develop its operations in the future, it is wise to invest in a BPM software that will allow for it if need be. Make sure that BPM software is user friendly so that employees feel comfortable extending it to any new locations and ventures.

4. Key Features

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Although scalability is a top consideration for business professionals to evaluate prior to investing in a BPM software program, that does not mean it is prudent to buy the most expansive software option available. Holding a concrete understanding of what best features are necessary, ideal, and unhelpful is crucial to deciding on the best BPM software for a specific business.

Key Takeaways

  • BPM software includes a wide variety of accessories ranging from process modeling to management collaboration tools.

  • Important factors for a business to consider when choosing the best business process management software possible include objectives, budget, scalability, and key features.