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MIS- What it is and What to Look Out For

mis what it is and what to look out for

Management has different requirements and responsibilities than an average employee does. Not only do they need to monitor employee performance, optimize project management, and manage business problems, they are also required to meet their own key performance indicators to maintain a certain role.

Furthermore, most middle to upper management in a small business oversees some aspect of the company's financial and sales data, which requires access to a particular set of business information that other workers shouldn't see. Because managers have specific goals, an optimized information system that collects and tracks relevant data can be a critical tool.

More organizations are employing one or more types of management systems to streamline performance monitoring and enhance organizational decision-making.

  • Receivables due and amounts owed to suppliers
  • Gross annual and monthly profits
  • Amount of orders waiting for shipment
  • Number of sales by day, week, and month
  • Money in the organization's accounts
  • Days lost in a time frame due to employee sickness

What Are Management Information Systems?

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A management information system is a network of systems and tools that collects information from various data sources, aggregates it, and presents it in an understandable way.

It is typically utilized by staff directory to generate reports and gain a comprehensive understanding of daily workflows and processes. Insights derived from an MIS are then used to improve operational decision-making and increase productivity in the workplace.

There are several different types of management information systems that are implemented in a variety of businesses to streamline operations and minimize inefficiencies, including-

1. Management Reporting System

A management reporting system is used to collect and present all management-related data in an organization, including financial and operational information. Most commonly used by mid-managers, an MRS can create reports that compare real-time and historical financial performance.

Higher-up enterprise leaders can also access the system to analyze operational performance and assess whether mid-level managers met a particular set of key performance indicators.

2. Process Control System

A process control system tracks a company's industrial and mechanical activities such as assembly or raw material fabrication. It gathers information regularly and creates reports that examine KPIs.

Management uses a PCS to assess how often a problem or deviation occurred throughout the manufacturing process and also to track the efficiency of workers. It is also helpful in ensuring that all machinery and related equipment is functioning properly and consistently.

3. Sales and Marketing Systems

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A sales and marketing system monitors, collects, and analyzes all of the data involving the company's sales and marketing departments. These data sets may include-

  • Product development
  • Predicting sales
  • Aggregating and monitoring advertising schedules
  • Overseeing the distribution center and related activities
  • Monitoring and gauging pricing and promotions
  • Generating targeted campaigns and promotions on social media or other outlets
Sales and marketing systems analysis generate reports that inform management which products are performing well and which aren't, along with a more detailed assessment of the sales of each product at every retailer it is sold at.

This information can help managers and marketers can gain more real-time insights that optimize targeted campaigns and generate curated promotions geared towards specific segments of customers.

3. Inventory Control System

An inventory control system optimizes inventory management and information security by tracking, collecting, and monitoring everything related to the company's stock. This includes waste, theft, sales, reorders, loss, or other aspects related to inventory.

Proper inventory management through an ICS allows the company to prevent overordering and wasting money. Because the system can track every movement of inventory from the start of the supply chain to finish, management can pinpoint inefficiencies and prevent problems before they happen.

4. Accounting and Finance System

An accounting and finance system manages a company's finances and aggregates all of the information for tax documents, payroll, and other legal requirements. It also generates reports required for annual or semi-annual audits, if necessary.

The AFS system assists in day-to-day operations by posting sales income or bank deposit transactions, balance sheets, or other financial documents. Middle and senior enterprise leaders use this system to assess the company's financial performance and compare it to its past performance. This helps define future goals and minimize inefficiencies moving forward.

5. Human Resources System

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A human resourceinformation system handles all of the data related to hiring, labor statistics, time tracking, and management of workers. Some aspects of the system overlap with accounting and payroll, but the HR system has other functions.

It generates a centralized location for HR procedures, compliance notifications, mandated events, and other required HR information. This helps to improve communication among team members and ensure everyone is informed of their responsibilities.

Furthermore, it tracks employee time and integrates with accounting software to ensure accuracy when it's time to perform payroll. It also optimizes the recruiting process by assessing the quality of resumes and potential employees.

6. Enterprise Collaboration System

An enterprise collaboration system allows management to monitor and track all of the communication devices within a business, particularly those used by managers to talk to other managers.

Collaboration systems can also include smartphones, internet usage, voice mail, employee chat systems, and any other communication mechanisms. This allows upper management to ensure professionalism, find historical information in an old conversation, and optimize efficiency.

  • Microsoft Teams - Video conferencing and email thread conversations
  • Chanty - Team communication and task management
  • Troop Messenger - Share work requirements, files, and conversations
  • Skype - Video conferences, messaging system
  • G Suite - Email and reporting archives, file transfer

Key Takeaways

In conclusion, here are the key takeaways to remember a management information system and analysis design-

  • A management information system is a network of systems and tools that collects information from various data sources, aggregates it, and presents it understandably.
  • Because businesses have several different organizational needs and business units, companies usually employ one or more types of management information systems.
  • Different types of MIS include management reporting systems, process control systems, sales and marketing systems, inventory control systems, accounting and finance systems, human resource systems, and enterprise collaboration systems.