5 Highly Effective Skills That Maximize Business Communication

5 highly effective skills that maximize business communication

Without strong relationships that optimize knowledge-sharing, it's difficult to survive in the world. Just as in everyday life, the business world depends upon strong internal and external communication skills.

Daily interactions occur between workers, managers, investors, customers, and vendors. Without knowing how to communicate effectively to all of these individuals, it's difficult to meet key objectives, complete business processes, or run a strong marketing campaign.

  • 60% of companies don't have long-term strategies for their communications
  • Disengaged employees can cost organizations up to 450 billion per year
  • 74% of employees feel as though they are missing out on important company information and news

5 Skills That Take Business Communication to New Heights

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A small business must optimize operational efficiency so it can produce the highest quality of products and services for customers. High-profit margins, growth, and new customer outreach all depend upon a business environment that values productivity.

Operational productivity cannot exist without collaboration and teamwork between managers, employees, and enterprise leaders. When organizations standardize effective communication and collaboration skills, they tend to generate more profit, attract new customers, and increase employee morale. These skills include-

1. Collaborative Skills

Understanding how to properly collaborate requires a mixture of interrelated expertise. Employees must know which questions to ask, respect coworkers' opinions, and be capable of building relationships that center on trust. One must also have emotional intelligence, or the ability to manage emotions in a way that optimizes communication.

It's also important to be aware of others' requirements and desires, which necessitates a level of intuitiveness and attentiveness. Because humans tend to base many of their decisions on emotion rather than logic, workers and managers need to recognize the emotional reasons for others' choices and turn that knowledge into an advantage that benefits the entire team.

2. Speaking Skills

It's essential to possess strong speaking skills that allow one to convey important ideas and requirements with others. This necessitates using a clear and concise tone of voice that comes across as professional, but relatable. Managers need to optimize their speaking skills if they want to earn the respect of their subordinates.

Because public speaking is a common fear, anxiety is a barrier to effective communication. Individuals have overcome this fear by using written notes, practicing ahead of time, and creating a backup plan in case something goes wrong. Personal stories and light humor are also great ways to help others feel comfortable and build trusting relationships.

3. Listening Skills

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Active listening is a big aspect of effective communication skills because it allows others to feel valued and heard. Because most people can intuitively tell when others are not listening to them, it's important to build authentic listening skills.

Workers must train themselves to make good eye contact, focus on the words said to them, and use other methods to remember important information (write down notes, record the conversation, etc.) Repeating the words to oneself can also help to stay focused and understand what's being said.

4. Non-Verbal Communication Skills

Picking up on non-verbal cues, such as body language, tone inflection, or gestures is also an important skill set to possess. People convey plenty of information without ever saying a word, so knowing how to respond to non-verbal cues is essential to maintain relationships.

For example, it's not ideal to talk to a manager about an important matter when the manager is visibly upset, rolling his/her eyes, or walking quickly to somewhere else.

Furthermore, body language is more critical than most people realize, as posture or eye contact can cause others to perceive someone a certain way. Being aware of non-verbal communication skills can help control the way everyone reacts and responds to a person.

5. Written Communication Skills

In the digital era, much of communication is written, typed, texted, or shared online. The way written communication is perceived is different than the way verbal or non-verbal communication is, primarily because there are no physical or verbal cues to go off of.

It's important to be as concise, detailed, and professional in emails so the writer properly conveys the necessary information. Though it's acceptable to speak casually in person with coworkers, it's important to maintain a certain level of formality when writing an email. An email or input in a database is now a permanent record that may have to be shared with another person at some point.

Finally, workers should remember to always ask themselves if their written document is true, respectful, and necessary before sending it. This can help minimize unnecessary correspondences and conflict with others.

  • Letters
  • Proposals
  • Policies and Procedures
  • Faxes
  • Contracts
  • Reports
  • Scanned documents
  • Messaging systems (Slack)

Key Takeaways

In conclusion, here are the key takeaways to remember about business communication skills-

  • Employees must know how to collaborate by recognizing which questions to ask, respecting coworkers' opinions, and being capable of building relationships that center on trust. Workers need to possess strong speaking skills that allow them to convey important ideas and requirements to others.
  • Listening is a big aspect of effective communication skills, because it allows others to feel valued and heard.
  • People convey plenty of information without ever saying a word, so knowing how to respond to non-verbal cues is essential to maintain relationships and enhance workplace communication.
  • Because written communication is perceived differently, it's important to be professional and detailed in emails or other documents.